Kaiser Permanente-Washington Permanente Medical Group is seeking a Full Time 1.0 FTE Recruiting Coordinator to join our WPMG HQ team in Renton, Washington.
The Recruiting Coordinator is a front-line member of the recruiting team responsible for administrative aspects of the medical staff and administrative recruiting. Under supervision and guidance of the recruiter, provides administrative and recruitment support to assigned professional recruiter/s or recruitment specialist/s to fill vacancies in WPMG, Washington State Region.
Principal Duties and Responsibilities
Ability to interact with all levels of staff utilizing excellent interpersonal skills
Excellent verbal and written communication skills
Superior organizational skills, results focus with superb execution and follow through
Highly detail oriented, able to articulate detailed instructions
Ability to maintain confidentiality of sensitive data
Responsible for coordination's all the aspects of interview scheduling process and helping to ensure that is a positive interview experience for our customers.
Schedule initial phone call between candidate and Physician Leadership
Get dates from candidate and work with Physician Leadership to schedule in person interview, as requested
Collect pre-application paperwork and load into candidate's profile in UltiPro prior to interview
Make travel arrangements and communicate details to candidates in a timely manner.
Work with clinic teams and Physician leadership to create an interview schedule.
Facilitate ordering of interview meals, not limited breakfast and/or lunches.
Make dinners reservations for interviews.
Send out communication to the candidates and the interviewing teams with the details about the formal interview day.
Submit dinner reimbursements from the Physician leadership after interview is complete.
Send reference list and reference forms to Chief prior to job offer.
Collect completed references and save to providers file in UltiPro.
Back-up for interview when Recruiter is unable to attend.
UltiPro/Recruiting Software Utilization
Enters applicant information in the recruitment databases as needed.
Documents and tracks applicant activity in database.
Records applicant disposition information and disposition reason for offers or declines.
Enters required information when job offer is extended, accepted and job is filled including anticipated start date.
Closes out requisition when job is filled. Records reasons why candidates were not selected and/or declines and offers.
Develop effective working relationships with Recruiting Team Members, Clinical leadership and Clinical Operations Managers to support business objectives
Works with other members of the team in an efficient, highly productive manner
Works with both WPMG and KPWA employees to support the Recruiting team functions.
Print initial application paperwork and create brown files for each candidate
Request photos from new providers and order badges
Request lab coat sizes from new providers and order lab coats.
Additional support as needed
Support for Recruiting Leadership and Recruiting Team
Schedules meetings for Director of Talent Acquisition, Recruiting Manager and Medical Director of Recruiting and Retention
Make meeting arrangements, not limited to, but may include, room reservations, ordering food and printing materials.
May perform administrative duties in support of the department and/or provide direction to non-exempt, temporary and/or entry level department staff engaged in administrative duties.
Other duties as assigned including cross training.
Provides back-up to other team members.
May participate on special projects, process improvement initiatives, etc. when appropriate.
Knowledge and Skills
Knowledge:Areas of specialty or expertise (e.g., intermediate knowledge of research methodology and data collection modalities)
Skills:Abilities needed to execute job duties (e.g., advanced writing and documentation skills)
Required Expectations :
Champions Innovations and Change
Approaches and implements change positively
Adapts to help implement change and adopt innovation
Identifies opportunities and generates ideas for change and innovation
Actively contributes as a member of the team
Builds productive rapport with employees and customers at all levels both internal and external
Interacts with others in a helpful and informative manner
Clearly and concisely communicates verbally and in writing
Encourages, respectfully listens to and acknowledges diverse points of view
Follows through to see if customer needs were met and keeps them informed of status
Focuses on the Customer
Recognizes and resolves problems impacting customers in a timely and professional manner
Sets and adjusts priorities to meet customers' needs
Takes responsibility to build skills and capabilities to enhance performance
Learns from mistakes
Shares knowledge and feedback
Drives for Results
Thinks of ways to improve results and achieves excellence through continuous learning
Overcomes obstacles to achieve results
Reviews facts, data, and sound judgement to arrive at the most effective solution
Consistently meets commitments to customers, colleagues, and manager
Takes personal responsibility for own behaviors, results, and decisions
Engages fully in work, takes immediate and independent action when needed
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all of the responsibilities, duties, and skills required. The time devoted to the activities listed may be changed and other duties may be assigned.
Renton, with a population of 101,300, is located on the south shore of Lake Washington with spectacular views of the lake, the Olympics, the Cascades, and Mount Rainier. The Cedar River runs through the heart of downtown and offers an abundance of natural beauty and a run of federally endangered chinook salmon. The City is centrally located for access to the regions' transportation network, accessible by four state and three interstate highways, only minutes away from Seattle, Bellevue, Tacoma and Sea-Tac Airport. Renton's strong economic base, diverse marketplace and favorable business climate have attracted the attention of nationally recognized companies that are looking to provide employees and their families with an outstanding quality of life.
We are dedicated to building lifetime relationships with peers and patients in Washington State's richly diverse communities. Many know the Pacific Northwest as an attractive tourist destination with beautiful scenery, friendly people, and a host of cultural and recreational opportunities. These elements, and others, make Washington an excellent place to live.
Equity, Inclusion and Diversity
In our local communities and across the nation, Kaiser Permanente sets the standard for respectful care. With multicultural staff, equity, inclusion and diversity councils, medical interpretation resources, outreach efforts, educational programs and more, Kaiser Permanente puts people first in our medical centers and beyond.
As part of Kaiser Permanente, Washington Permanente Medical Group (WPMG) seeks to create equity in our communities, eliminate health disparities, and always put patients--the heart of everything we do--first.
Following the guidelines in our National Diversity Agenda, every member of our team strives to:
Provide culturally responsive and appropriate medical care to improve the health and satisfaction of all people in our increasingly diverse membership
Recruit and retain clinicians and staff that enhance our workforce
Grow our membership by providing exceptional service and clinical care to all communities in our region
Creating a diverse workforce, an inclusive environment, and equitable opportunity for employment, growth, and advancement are deeply linked to our mission, our business, and our economic future. WPMG continues to add programs that build and maintain a workplace where we engage with our members, communities, and each other--with dignity, respect, and cultural understanding.
Equal Employment Opportunity
As part of our commitment to our employees and the members and patients we serve, we integrate diversity into all aspects of our operations. Maintaining a workforce with industry-leading levels of diversity through deliberate planning, development, and outreach is critical to fulfilling our mission, sustaining our business objectives, and providing the best level of care to our members and patients. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.