Associate Program Manager Critical Illness, Brain Dysfunction and Survivorship (CIBS) Center
CIBS CENTER SUMMARY
The Critical Illness, Brain Dysfunction and Survivorship (CIBS) Center is composed of an interprofessional group of physicians, nurses, psychologists, biostatisticians, epidemiologists, pharmacists, physical and occupational therapists and numerous different sources of trainees. The center's team members work with patients who are, or have been, critically ill and who have suffered from delirium and are at risk for long-term cognitive, functional and neuropsychological impairments
This position will assist our growing center's needs by providing overall support for coordination of CIBS Center programs, including coordination of employee onboarding, coordinating development of training materials, managing multiple calendars, and providing general administrative support to our center.
Meeting and calendar management and coordination for CIBS Center principal investigators (PIs).
Collaborative creation and implementation of department standard operating procedures (SOPs). Enforces SOPs among PIs and colleagues.
Continuous promotion of process improvements, collaborating with senior leadership, clinical team, and long term outcomes team.
Organize CIBS team meetings to enrich culture and employee satisfaction. Maintain ongoing notes and meeting follow-up.
Create and manage projects and deadlines, in collaboration with senior leadership, in order to effectively manage time and priorities.
Under the guidance of senior leadership, develop and manage enhanced CIBS Student Research Experience including reviewing student applications, creating deadlines, organizing candidate reviews with Executive Team, and follow-up and monitoring of paperwork to ensure timely completion.
Under guidance of senior leadership, develop a training-core to ensure that all training protocols are being met with new students and employees.
Organize on-boarding needs including space, building access, addition to appropriate list-servs and meeting invites.
Responsible for overall enhancement and organization of complex student and employee on-boarding.
Assist with purchase of marketing material, collaborative content review, and website management and updates, working collaboratively with CIBS webmaster to ensure consistent design and branding.
Establish timelines and responsibilities for collaborators.
Continuously work to evaluate effectiveness of efforts with senior leadership, clinical core, and long term outcomes team.
Work collaboratively with clinical staff to keep online resources and content up to date.
Monitor budget under the guidance of senior leadership.
Under direction of Director of Long-Term Outcomes, create and manage a Patient Advisory and Family Committee (PAFT). Tasks include identifying candidates and organizing notifications and meetings.
Under the guidance of senior leadership, create, update, and send out CIBS Annual reports.
Consistently brainstorm new strategies to enhance overall engagement among patients and donors (i.e. annual events, meetings, World Delirium Day activities, etc.).
Maintain databases of publications and citations for Center's publications.
Manage video conference accounts and calendars.
Responsible for ordering supplies and materials.
Manage space assignments for CIBS Center team.
Manage CIBS Center distribution lists.
Constantly prioritize daily and weekly goals in a fast-paced environment.
Effectively communicate news and updates to all CIBS center staff as requested.
Other duties as assigned and as needed to meet the needs of the Center.
Position Shift: Day Shift
View how Vanderbilt Health employees celebrate the difference they make every day:
Discover Vanderbilt University Medical Center:
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6 th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.